Setting Up Microsoft Outlook Express
Setting Up Microsoft Outlook 2002/3
Setting Up Microsoft Outlook 2007
In nearly every way, emailing is analogous to mailing through Australia Post. You just use the internet and a computer to do it.
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Australia Post |
Internet emailing |
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To RECEIVE a letter the sender needs to know your name and address:
Jane Smith The letter is put in your mailbox by the Australia Post postman |
To RECEIVE an email the sender needs to know your email account identity: The letter is put in your email inbox by the sender’s Internet Service Provider’s (ISP) postman |
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To SEND a letter the sender needs to know the target person’s name and address:
Peter Smith And also where to post the letter. This is either an Australia Post letterbox in the street or at the local Australia Post office. |
To SEND an email the sender needs to know the target person’s email account identity: And also where to post the letter. This is the sender’s ISP’s outgoing mail box called the Outgoing Mail server (SMTP). (Simple Mail Transfer Protocol) |
A simple option is to choose a free email provider like Gmail which is supplied by Google.
Gmail can be accessed through a browser like Internet Explorer wherever you have access to a computer attached to the internet. The advantage is that wherever you are on the planet with access to the web you can use your Gmail account to access your emails. There are many other options but they all work in a similar way.
If you choose Gmail, you simply browse to Google, choose Gmail and create your account. Now you can login to Google / Gmail and away you go. The contents of your mailbox will be maintained and organised on the web. This can be good or bad depending on your needs. I wonder if a lawyer would be happy with this arrangement! However Gmail is excellent for normal correspondence.
If you own a PC and want to access the internet at home, you can obtain a connection to the internet through your telephone company using your landline. In Australia this is most often Telstra or Optus but there are many others. If you live in regional Australia, Telstra is usually the best option. The company you choose is now referred to as your internet service provider (ISP).
You apply for an internet account and your ISP usually supplies you with a package containing an ADSL modem, an installation CD, your account name and at least one email address.
Alternately, you may choose to use a wireless broadband device which uses the mobile phone network to connect to the internet. This device looks like a USB memory stick and comes with an installation CD, your account name and at least one email address. Its main advantage is its ability to work anywhere you may wish. If you travel interstate or abroad, once again Telstra offers the most comprehensive coverage. It is however, expensive to run - be warned!
When you install your modem or wireless broadband device, it will be configured to automatically connect you (log in) to the internet using your internet account name and password. This account name and password is often the same as your email address and password. Your internet account can also have extra email addresses for other users you authorise.
If you choose to use the email identity supplied by your ISP you can use webmail or setup email within your PC. If you choose to use webmail to access your mailbox the same rules apply as for Gmail.
If you choose to setup email within your PC the advantage is that you have a permanent copy of all your correspondence on the PC.
It's simple once you know what you are doing. As usual, understanding the language is the hardest part. The email program is called an email client. The easiest client to use is Outlook Express. Do not confuse this with its big daddy Outlook. If you are using Outlook or another email client, similar rules apply.
Your internet account is made up of a name followed by an @ symbol followed by the ISPs domain name. The name you choose can be anything you like, within reason. You can mask your identity by using a nickname or nom de plume.
For example:
Your ISP is BigPond
Your internet account is janesmith@bigpond.com or swishy5@bigpond.com
Your email address is janesmith@bigpond.com or swishy5@bigpond.com
You may also have an extra email address with your ISP, for example percysmith@bigpond.com
Once your modem is configured you can set up your email addresses.
Each of your email addresses must be separately set up using your chosen email program called an email client. The most common programs or email clients are Microsoft Outlook Express, Microsoft Outlook 2002/2003 and Microsoft Outlook 2007.
Your email will be delivered through your ISP’s incoming POP3 mail server, (for BigPond it’s mail.bigpond.com) and any replies or emails you wish to send will be sent through your ISP’s outgoing SMTP mail server (for BigPond it’s mail.bigpond.com)
If you have an email address with another provider (say Optus) those emails will be delivered to you through the Optus incoming POP3 mail server (mail.optus.com). All replies or emails you wish to send will still be sent through your ISP’s outgoing SMTP mail server (for BigPond it’s mail.bigpond.com)
Step 1
of 8: Open Outlook Express. If you have a shortcut to Outlook Express on your
desktop, double-click on the icon.
Otherwise, select Start > Programs > Outlook Express.
Step 2 of 8: On the Outlook Express menu bar, select Tools and select Accounts.
Step 3 of 8: Select the Mail tab, select Add and select Mail.
Step 4 of 8: In the Display Name box, type your name. This is the name that will appear in the ‘From’ field when someone receives a message from you. You can type anything you like but usually it is Jane Smith or Peter Jones or whatever. Then select Next
Step 5 of 8: Type in your email address <username>@bigpond.com, then select Next
Step 6 of 8: Under My incoming email server is a, choose POP3 from the pull-down menu.
In the box for Incoming mail (POP3, IMAP, HTTP) server, type mail.bigpond.com or mail.<domain name>
In the box for Outgoing mail (SMTP) server, type mail.bigpond.com. or mail.<your ISP> Select Next
Step 7 of 8: In the box for Account Name, type your email address and in the box for password type your password (your password is case sensitive). Usually email address means just your mail name, but sometimes you need your full email address <mail name>@<domain name>. Make sure the 'Log on using Secure Password Authentication (SPA)' option is not checked and select Next
Step 8 of 8: Select Finish to close the window and create the account.
Step 1 of 7: Open Microsoft Outlook 2002/3. If it’s not on your desktop, select it from Start > Programs > Microsoft Office > Microsoft Outlook 2002/3
Step 2 of 7: In the Outlook menu bar, select Tools and select E-mail Accounts.
Step 3 of 7: Select the Add a new e-mail account option and select Next.
Step 4 of 7: Select the POP3 option and then select Next.
Step 5 of 7: In the Your Name field, type the name you would like to appear in the “From” field of any emails you send.
In the E-mail Address field, type your email address eg. joebloggs@bigpond.com (your full email address)
In the Incoming mail server (POP3) field, type mail.bigpond.com or mail.<domain name>
In the Outgoing mail server (SMTP) field, type mail.bigpond.com or mail.<your ISP>
In the User Name and Password fields, type your email address and password
Make sure the Remember password option is ticked
Make sure the Log on using Secure Password Authentication (SPA) option is NOT selected
Finally, click on Test Account Settings
Step 6 of 7: Check that the five tests all ran successfully and received green ticks. Then select Close.
If the test fails, try editing the User Name, either adding or removing the @<domain name> part. Continue testing until you succeed.
Step 7 of 7: Select Next and then select Finish to complete the setup. You can now send and receive mail.
Step 1 of 7: Open Microsoft Outlook 2007.
If this is the first time you have opened Microsoft Outlook 2007, the wizard will automatically appear. Click Next. On the email accounts window, make sure Yes is selected, and select Next. (Go to Step 5)
If this isn’t the first time you have opened Microsoft Outlook 2007, start from Step 2
Step 2 of 7: Select the tools menu and select the account settings option
Step 3 of 7: Select New
Step 4 of 7: Tick the box manually configure server settings or additional server types, and then select Next
Note: Don’t use Auto Account Setup, so don’t complete any other details here
Step 5 of 7: Make sure internet email is selected and then select Next
Step 6 of 7: Internet email settings. Enter all the details correctly:
• your
name: This is the name which will appear on outgoing emails
• email address: This is your full email address
• account Type: POP3
• incoming mail server: mail.bigpond.com or the mail server for that account
• outgoing mail server (SMTP): mail.bigpond.com (your ISP mail server)
• username: enter your full email address
• password: enter your account password
Note: Don’t tick the box Require logon using Secure Password Authentication (SPA)
Select the Test Account Settings button. Ticks will appear if it is successful. If you want to change some default settings, select more settings. Otherwise, select close.
If the test fails, edit the user name, either adding or removing the @<domain name> part. Re-test by clicking Test Account Settings.
Note: When you first log into your email, you’ll see a test message confirming your test account setting was successful.
Step 7 of 7: Select Next, and then select Finish